Creating a Shift without Templates

You can create a shift for your employee on the fly without the aid of templates. This can be done in one of two ways. In this article, you will learn how to create a new shift without existing templates.

Method 1

From the Menu Bar, select Scheduling.

1. Select Manage Schedule from the dropdown menu. This takes you to the Manage Schedule page.
2. From Actions > Create New Shift.
   The Assign Shift screen displays.
   
3. Enter the employee details on the Assign Shift form.
   • Employee – Select the employee from the dropdown menu.
   • Position – Select the employee’s position for the shift.
   • Date – Mark the date from the calendar you want the employee to work on.
   • Start and End Time – Select the Start and End time of the employee’s shift on the selected date. You can use the Choose a commonly used shift option to select a predefined shift from the dropdown menu.
   • Break Details – Add the Type of break: Regular (paid) or Meal (can either be paid or unpaid) and its time.
     Click on the Add Break button to add multiple breaks for the employee.
   • Use the override switches to override certain restrictions around employee’s availability, minimum and maximum hours, etc for this shift, if needed.
   • Switch on the Publish toggle to publish the new schedule for the particular employee.
     
4. Select Save to continue editing the shift schedule. You can also use the Save & Close button to close the pop-up screen.   

Editing the Shift

Saving the newly created shift enables two new tabs on the Assign Shift screen.

1. 1. Select the Tasks tab to view and assign tasks to the employee as part of his shift work.
   2. Select Save Tasks.
      
   3. Go to the Notes tab to add any information on the tasks or the employee’s shift.
   4. Select Save Note to save the note.
      
      
   5. Close the pop-up screen to return to the Manage Schedule page.

When you are finished, select Publish button on the Manage Schedule page to publish all schedules for the selected day/week for your employees to view.
You can also select the Unpublish All option to unpublish your store’s daily or weekly schedule in case you want to make any edits to and hide it from your employees.

Method 2

Another way to create a new shift is to go to the Manage Schedule grid page.

1. Locate the specific employee on the schedule grid, the day and date of the week you want to create a shift for.
   
   
2. Double-click on the corresponding box in the week’s schedule.
   The Assign Shift window is displayed.
   
3. Enter the details for Employee, Position, Date, Start and End Times, Breaks, and Override permissions.
4. Continue to enter the details mentioned in Method 1 section of this article.
5. Save all your changes after you are done.